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Practical notes for construction companies: materials, sites and accounts

Seven signs your construction company has outgrown spreadsheets

Seven signs your construction company has outgrown spreadsheets

A construction company has outgrown spreadsheets when its numbers stop agreeing with each other: material on site cannot be squared with purchases, the same delivery is typed three times, and closing ...

Oct 30, 2026

One client, two currencies: invoicing and getting paid in both

One client, two currencies: invoicing and getting paid in both

Keep your books in your own currency, and let each invoice carry the currency agreed with the client. Each invoice is booked at the exchange rate of its date, and each payment at the rate of its own d...

Oct 30, 2026

A chart of accounts for a construction company, in your country's numbering

A chart of accounts for a construction company, in your country's numbering

A construction company does not need an unusual chart of accounts. It needs its country's standard chart, plus a small set of accounts that follow material from purchase to use: material in stock, mat...

Oct 30, 2026

From material request to paid bill: never pay for material that didn't arrive

From material request to paid bill: never pay for material that didn't arrive

Construction purchasing works best in six steps: the site asks for material, a manager approves, purchasing orders it, the site receives and counts it, the supplier's bill is checked against what arri...

Oct 30, 2026

Central warehouse or straight to site: which materials go where

Central warehouse or straight to site: which materials go where

Send material straight to site when it is bulky, cheap for its weight and bought for one site: cement, steel, blocks, sand, ready-mix concrete. Run it through a central warehouse when it is small, cos...

Oct 30, 2026

How to track materials per site: received, used and what's left

How to track materials per site: received, used and what's left

To know where your material is, record four movements at every site: what arrives, what moves in from or out to another store, what the site uses, and what goes back. Once a month, count what is on th...

Oct 30, 2026